This notice informs you about the processing of your personal data by Newline Europe Versicherung AG and the rights to which you are entitled under data protection law.

Data Controller for Data Processing
Newline Europe Versicherung AG
Schanzenstr. 38
Gebäude 81
51063 Köln
Phone: +49 (0) 221 9669 4510
Fax: +49 (0) 221 9669 4511
E-Mail: info@newlinegroup.de

(Hereinafter referred to as “we”, is the controller within the meaning of the EU General Data Protection Regulation (“GDPR”).)

You can reach our data protection officer by post at the above addresses with the addition – data protection officer – or by e-mail at: datenschutz@newlinegroup.de.

Purposes and Legal Bases of Data Processing
We process your personal data in compliance with the EU General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG), the provisions of the German Insurance Contract Act (VVG) relevant to data protection and all other applicable laws.

As part of the registration process, we have received your personal data (including name, contact address, email address) directly from you or your employer. We need the data to be able to conduct the event properly. The legal basis is Art. 6 para. 1 p. 1 lit. b GDPR.

Photos and videos will be taken to document the event visually. It cannot be ruled out that you can be identified directly or indirectly from the recordings, so that personal data is involved. The recordings will be used for news in direct connection with the event and for internal reporting by Newline Europe Versicherung AG.

In addition, the recordings will be published for reporting purposes on our media channels such as LinkedIn or our website. This processing is necessary in particular to document and promote our event. The legal basis is Art. 6 para.1 p.1 lit. f GDPR.

We may make lists of participants available to participants at events, showing the name and company of the participants, and distribute name badges. The legal basis is the legitimate interest pursuant to Art. 6 para. 1 p. 1 lit. f GDPR. The participants should be able to exchange their contact details with each other and come into personal contact.

Should it be necessary, we will obtain your consent.

We also process your data in order to protect legitimate interests of us or of third parties (Article 6 para 1 f) GDPR). This may be necessary in particular:

  • to ensure IT security and IT operations,
  • to advertise our own insurance products and other products of the group of companies.

Reinsurer
We insure risks assumed by us with special insurance companies (reinsurers). For this purpose, it may be necessary to transmit your contract and, if applicable, claims data to a reinsurer so that they can form their own picture of the risk or the insured event. Furthermore, it is possible that the reinsurer supports our company due to its special expertise in the risk or benefit assessment as well as in the evaluation of procedures. We only transfer your data to the reinsurer to the extent that this is necessary for the performance of our insurance contract with you or to the extent necessary to protect our legitimate interests.

Intermediary
Insofar as you are looked after by an intermediary with regard to your insurance contracts, your intermediary processes the application, contract and claims data required for the conclusion and implementation of the contract. Our company also transmits this data to the intermediaries looking after you, insofar as they require the information to look after you and advise you in your insurance and financial services matters.

Data Processing in the Group of Companies
Specialised companies or divisions of our group of companies (Newline Group and Odyssey Group) perform certain data processing tasks centrally for the companies affiliated in the group. If an insurance contract exists between you and one or more companies of our group, your data may be processed centrally by a company of the group, for example, for the central administration of address data, for telephone customer service, for contract and benefit processing, for collection and disbursement or for joint mail processing.

External Service Provider
We sometimes use external service providers to fulfil our contractual and legal obligations. We will be happy to provide you with a list of the contractors and service providers we use with whom we have more than temporary business relationships on request.

Data Transfer to a Third Country
If we transfer data to service providers or internal group companies outside the European Economic Area (EEA) after 25.05.2018, the transfer will only take place if the third country has been confirmed by the EU Commission as having an adequate level of data protection or if other appropriate data protection guarantees (e.g. EU standard contractual clauses) are in place. You can then request these at one of the above-mentioned contact addresses.

Duration of Data Storage
We keep your data for as long as it is required for the above-mentioned purposes. In this context, personal data may be retained for the time during which claims can be asserted against our company (e.g. statutory limitation period of three or up to thirty years). In addition, we store your personal data insofar as we are legally obliged to do so. Corresponding obligations to provide proof and to store data result, among other things, from the German Commercial Code, the German Fiscal Code and the German Money Laundering Act. The storage periods are then up to ten years.

Data Subjects’ Rights
You can request information about the data stored about you at the above addresses. In addition, you can request the correction or deletion of your data under certain conditions. You may also have the right to restrict the processing of your data and the right to receive the data you have provided in a structured, common and machine-readable format. If we have obtained your consent, you can revoke it at any time for the future.

Right of Objection
You have the right to object to the processing of your personal data for direct marketing purposes.

If we process your data to protect legitimate interests, you can object to this processing if reasons arise from your particular situation that speak against the data processing.

Right of Appeal
You have the option of contacting the above-mentioned data protection officer or a data protection supervisory authority with a complaint. The data protection supervisory authority responsible for us is:

Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Postfach 20 04 44
40102 Düsseldorf

The laws mentioned in this information (DSGVO and BDSG) came into force on 25.05.2018.

Last updated: 05.09.2023