Privacy Statement for Website Users

The protection of your personal data is a central concern of Newline Europe Versicherung AG and the German Branch of Newline Insurance Company Limited (hereinafter “we”).  With this Privacy Statement, we would like to inform you about the handling of your data.

I. Name and address of the person responsible

Newline Europe Versicherung AG
Schanzenstrasse 28a
D-51063 Köln
T +49 (0) 221 9669 4510
F +49 (0) 221 9669 4511
E: info@newlinegroup.de
newlinegroup.de

Newline Insurance Company Limited
Direktion für Deutschland/German Branch
Schanzenstrasse 28a
D-51063 Köln
T +49 (0) 221 9669 4510
F  +49 (0) 221 9669 4511
E info@newlinegroup.de
newlinegroup.de

You can contact our data protection officer by post at the above address (Attn: Data Protection Officer) or by email via datenschutz@newlinegroup.de.

II. General information on data processing 

1. Scope of processing of personal data

We collect, process and use your personal data only in compliance with the relevant data protection laws and regulations, in particular the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (“Bundesdatenschutzgesetz; BDSG).  This means that we will only use your data if we have legal grounds to do so.

We take technical and organizational measures in order to ensure that the provisions of data protection laws and regulations are observed and thus to protect the data managed by us against accidental or intentional manipulation, loss, destruction or access by unauthorized persons.

2. Legal basis for processing personal data

Personal data within the meaning of the GDPR and the BDSG means information relating to an identified or identifiable natural person, such as a name, identification number or location data.  There are special categories of personal data, such as racial or ethnic origin, religious beliefs, genetic data and data concerning health which are subject to special protection according to the GDPR and BDSG, which we ensure by technical and organizational measures.

Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6 paragraph 1 (a) of the GDPR serves as the legal basis.

In the processing of personal data required for the performance of a contract to which the data subject is a party, Article 6 paragraph 1 (b) of the GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is required to fulfil a legal obligation to which we are subject, Article 6 paragraph 1 (c) of the GDPR serves as the legal basis.

In the event that the vital interests of the data subject or another natural person require the processing of personal data, Article 6 paragraph 1 (d) of the GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of ours or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Article 6 paragraph 1 (f) of the GDPR serves as the legal basis for processing.

3. Data erasure and storage time

The personal data of the person concerned will be put beyond use or deleted as soon as the purpose of storage ceases to apply.  Furthermore, data may be stored if this has been provided for by the European or national legislator in EU laws, regulations or other provisions to which the person responsible is subject.  The data will also be put beyond use or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

III. Provision of the Website

1. Access data

Personal data is collected by us only to the technically necessary extent (name of the file accessed, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page) and the requesting provider).  This data cannot be assigned by us to specific persons and is not combined with data from other data sources.

2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Article 6 paragraph 1 (f) of the GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer.  For this, the IP address of the user must remain stored for the duration of the session.

The data is stored in log files to ensure the functionality of the website.  In addition, the data serves us to optimize the website and to ensure the security of our information technology systems.  An evaluation of the data for marketing purposes does not take place in this context.

The legal basis for the processing is Article 6 paragraph 1 (f) of the GDPR.

4. Duration of storage

We store your data for no longer than is necessary for the purposes for which it was collected.  This is determined by reference to criteria such as the nature of the data provided, why it was collected, the legal basis we rely upon to process the data and our relevant legal or operational retention requirements.

IV. Use of cookies

1. Cookies

Our website uses cookies.  Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system.  If a user visits a website, a cookie may be stored on the user’s operating system.  This cookie contains a characteristic character string that enables a unique identification of the browser when the website is called up again.

We use cookies to make our website more user-friendly.  Some elements of our website require that the calling browser can be identified even after a page change.

2. Legal basis for data processing

The legal basis for the processing of personal data using cookies is Article 6 paragraph 1 (f) of the GDPR.

3. Purpose of data processing

The purpose of using cookies is to simplify the use of websites for users.  Some functions of our website cannot be offered without the use of cookies.  For this, it is necessary that the browser is recognized even after a page change.

We need cookies for applications, including:

  • accepting language settings; and
  • remembering search terms.

The user data collected by cookies is not used to create user profiles.

The analysis cookies are used to improve the quality of our website and its content.  Through the analysis cookies we learn how the website is used and can thus continuously optimize our website.

4. Duration of storage, possibility of objection and elimination

Cookies are stored on the user’s computer and transmitted to our site.  Therefore you, as a user, also have full control over the use of cookies.  You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser.  Cookies that have already been saved can be deleted at any time.  This can also be done automatically.  If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

V. Contact form and e-mail contact

1. Description and scope of data processing

There is a contact form on our website which can be used for electronic contact.  If a user takes advantage of this possibility, the data entered in the input mask will be transmitted to us and stored.  This data is:

  • first and last name;
  • company;
  • email address; and
  • telephone number.

At the time the message is sent, the following data is also stored:

  • IP address of the user; and
  • date and time of registration.

Your consent is obtained for the processing of the data within the scope of the sending process and reference is made to this Privacy Statement.

Alternatively, you can contact us via the email address provided.  In this case, the user’s personal data transmitted by email will be stored.

In this context, the data will not be passed on to third parties.  The data is used exclusively for processing the enquiry.

2. Legal basis for data processing

The legal basis for the processing of data is Article 6 paragraph 1 (a) of the GDPR if the user has given his consent.

The legal basis for the processing of data transmitted in the course of sending an email is Article 6 paragraph 1 (f) of the GDPR.  If the email contact relates to the conclusion or the fulfilment of a contract, then an additional legal basis for the processing is Article 6 paragraph 1 (b) of the GDPR.

3. Purpose of data processing

The processing of the personal data from the contact form is only for the purpose of establishing contact.  In the event of contact by email, this also constitutes the necessary legitimate interest in the processing of the data.

The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

We store your data for no longer than is necessary for the purposes for which it was collected.  This is determined by reference to criteria such as the nature of the data provided, why it was collected, the legal basis we rely upon to process the data and our relevant legal or operational retention requirements.

5. Possibility of opposition and elimination

The user has the possibility to revoke his consent to the processing of personal data at any time.  If the user contacts us by email, he can object to the storage of his personal data at any time.  In such a case, the conversation cannot be continued.

All personal data stored in the course of contacting us will be deleted in this case.

VI. Use of Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (Google).  Google Analytics uses “cookies”, which are text files placed on your computer to help the website analyze how users use the site.  The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there.  However, if IP anonymisation is activated on this website, Google will reduce your IP address within Member States of the European Union or in other states party to the Agreement on the European Economic Area beforehand.  Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.  On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website and Internet use.  The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data.  You may refuse the use of cookies by selecting the appropriate settings on your browser.  Please note, however, that if you do this, you may not be able to use the full functionality of this website.  You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link (https://tools.google.com/dlpage/gaoptout?hl=en).

For more information on terms of use and data protection, please visit http://www.google.com/analytics/terms/de.html or https://www.google.de/intl/de/policies/.  Please note that the code “anonymizeIp” has been added to Google Analytics on this website to ensure anonymous collection of IP addresses (so-called IP masking).

VII. Rights of the data subject

1. Information, correction, deletion, restriction of processing and portability of data

If your personal data is processed by us, you are affected within the meaning of the GDPR and you have the following rights:

You can request access to the personal data stored about you.  You may also request that your data be corrected or deleted in certain circumstances.  You may also have the right to restrict the processing of your data and to have the data you provide disclosed in a structured, commonly used and machine-readable format.

2. Right to object

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under Article 6 paragraph 1 (e) or (f) of the GDPR.  This also applies to profiling based on these provisions.

The data controller will no longer process the personal data concerning you, unless he can prove compelling reasons worthy of protection for the processing which outweigh your interests, rights and freedoms or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such marketing.  This also applies to profiling, insofar as it is related to such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

If you wish to exercise any of these rights, please contact:

Newline Europe Versicherung AG
Schanzenstrasse 28a
D-51063 Köln
T +49 (0) 221 9669 4510
F +49 (0) 221 9669 4511
E info@newlinegroup.de
newlinegroup.de

Newline Insurance Company Limited
Direktion für Deutschland/German Branch
Schanzenstrasse 28a
D-51063 Köln
T +49 (0) 221 9669 4510
F  +49 (0) 221 9669 4511
E: info@newlinegroup.de
newlinegroup.de

3. Right of appeal to a supervisory authority

You may also have the right to lodge a complaint with the relevant supervisory authority which, in Germany, is:

Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Postfach 20 04 44
D-40102 Düsseldorf

VIII. Changes to this Privacy Statement

We reserve the right to change this Privacy Statement in order to adapt it to changed legal situations or in the event of changes to the service or data processing.  However, this only applies with regard to statements on data processing.  If your consent is required or components of this Privacy Statement contain provisions concerning the contractual relationship with you, the changes will only be made with your consent.

Please check this website for any amendments and for the current version of this Privacy Statement.

Last updated: 29 March 2019